A model android phone based system for managing university class attendance using QR codes and indoor location

Abstract

To achieve an effective learning process, universities have emphasized the need for students not only to pass exams but also to attend at least 80% of the classes. In most universities, the core responsibility of managing class attendance of various students currently has been tasked to lecturers, and the process has not been easy mainly due to the challenges that come with many methods deployed to manage the process. This research aimed to develop a model android phone based application to manage university class attendance using QR Codes and indoor locations. The objectives of the study carried out at the Department of Information Technology, Moi University were to: determine the method of managing class attendance; establish the challenges faced by lecturers and students when it comes to complying with the set procedure of class attendance; develop a model android application to help overcome discovered challenges and manage class attendance using QR Codes and indoor locations. The research employed use of experimental research design, which involved a systematic manipulation of some characteristics, for example, the use of Android, QR codes and Indoor Positioning in the developed solution and observing the outcome. The research was guided by the RAD Prototyping methodology, which involved developing a working prototype under minimal planning with focus on analysis of requirements, design and development. The system prototype developed was reviewed by stakeholders to establish any changes that needed to be added in the next version. The system was then implemented amongst the stakeholders during a scheduled class and attendance registered. The study established that challenges that existed in managing attendance such as students signing on behalf of others can be overcome through the use of students’ android phones, QR Codes and indoor locations which enhance mobility and authencity of the recording process, real-time communication to all stakeholders via the mobile application and easy, cost-effective authentication of the students during attendance registration process. The study concluded that the developed model would help in solving the challenges experienced by lecturers and students. It is recommended that the system is implemented in a class with confined seats embedded with QR codes and centrally installed WI-FI access point to work effectively.