Examination of the record management policies for creation and management of personnel records in Uasin Gishu County government of Kenya

Abstract

This paper is an analysis of personnel records in human resource management at Uasin Gishu County Government. It seeks to answer the question: what policies are in existence for the creation and management of personnel records? Personnel records are the most essential tools in the management of human resources in an organization, they form the basis of accountability of funds and skills required to perform tasks. The study was motivated by the need to improve on the management of personnel records, to ensure that information about employees is available to take decisions and protect their rights. The aim of the study was to analyze the use of personnel records in human resource management and to propose appropriate ways in which human resource management can be enhanced. The objective of the study is to establish what records management policies exist in creation and management of personnel records. The findings of the study revealed that record keeping practices in Uasin Gishu County Government are not adequately supported by a record keeping infrastructure, which is made up of a policy and regulatory framework, a programme structure, resources and people. The Recommendations from the study is that the government develops and implements effective systems and procedures constituting policies and regulatory framework for personnel records management.